Meetings are very difficult to organize if a company has several locations and the participants in the meeting have to come from those different locations. There are a lot of things to prepare like the venue and the schedule of the participants. All of those things will eat up a significant part of the company’s resources especially when it comes to the cost of fares and accommodations for those employees that will come from various locations.
This is why some companies would just prefer to communicate using emails but that could take away a lot from the ability to discuss important matters. To solve this problem, a lot of businesses nowadays are using online meetings as a cost effective and practical alternative to the conventional meetings that businesses used to have. There are both advantages and disadvantages to the use of online meetings and this article will weigh in on those pros and cons.
Advantages of online meetings
There are several advantages of online meetings. First, it allows companies to save on time and cost. As previously mentioned, conventional business meetings entail a lot of preparation and cost. It eats up time and resources. The company has to shell out a lot of money just to bring people into one location. A lot of capital has to be spent on fares and accommodation. Furthermore, the participants have to spend time away from the office in order to travel to and from the location of the meeting. That affects their productivity.
With online meetings, all those things are eliminated. Employees no longer need to leave their workstations and companies do not need to spend a lot of money for venues, fares and accommodations. Furthermore, there are various software that can be used to enhanced the experience of attending meetings online so that it can be as close to the physical meetings as possible.
Now, presentations can be done using online video streaming and with the use of dashboard software, key points can be emphasized. Along with that, communication can be done with videos, voice and chat interface. Multiple windows can be utilized to get the most out of meetings online.
Disadvantages of online meetings
There are a few things that online meetings may need to improve on. First is the concern regarding security. Since meetings are conducted over the Internet, there are huge concerns about security. Unauthorized individuals can hack into servers and intercept the meetings to eavesdrop and gather confidential information and personal data. However, this can be easily resolved by encrypting the information being sent thus making it a lot difficult for people to hack it.
Another major concern for online meetings is the difficulty to take turns in speaking. In such meetings, you cannot look around the room to see if you can speak or you might interrupt someone who is about to. This may pose as a hindrance to effective communication.